Job Responsibilities

• Support the Executive Director in all aspects of daily administration, task coordination, and project execution.
• Manage calendar scheduling, meeting arrangements, and heavy correspondence across departments and external stakeholders.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide proactive follow-up and status tracking of delegated tasks or assignments.

• Organize, attend, and document all meetings involving the Executive Director.
• Circulate meeting agendas, take minutes, and ensure implementation tracking of decisions.
• Provide timely reminders and follow-ups with relevant departments.

• Maintain organized records of meetings, key communications, and executive files.
• Update internal databases and dashboards (e.g., SmartEdu, time sheets, event logs).
• Ensure proper archiving and retrieval of documents, both digital and physical.

• Handle incoming and outgoing electronic and telephone communications professionally on behalf of the Executive Director.
• Welcome high-profile guests, maintain a professional demeanor, and represent the ED’s office positively.
• Draft internal and external correspondence as required.

• Provide support to accounts, admin, and HR teams in executing special instructions from the Executive Director.
• Assist with travel arrangements, expense reports, and protocol requirements for institutional visitors.

• Assist with reports, presentations, and projects as delegated by the Executive Director.
• Accompany and support institutional events, inspections, and project-based assignments.

• Submit weekly, monthly, and session-based progress reports to the Executive Director and Principal through the Senior Assistant Director (Finance & Admin).
• Ensure 100% accuracy and transparency in submitted reports.

Required Educational Qualifications

• Master of Business Administration (MBA) in Any discipline
• Bachelor of Business Administration (BBA) in Any discipline

Additional Qualifications

• Master’s or Bachelor’s degree (minimum 4-year honors) in Business Administration, English, Education, or any relevant discipline from a reputed public or private university.
• Candidates with a professional diploma or short courses in Office Management/Administrative Support/Project Coordination will be given preference.

Experience Requirements

• Minimum 2–3 years of proven experience in administrative support, executive assistance, or coordination roles.
• Experience in the education sector or working with top-level management in large organizations will be considered an added advantage.

Required Skills

• Strong organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills in both Bangla and English.
• High level of integrity and the ability to handle confidential information with discretion.
• Proficiency in MS Office Suite, Google Workspace, and report writing.
• Ability to work under pressure and meet deadlines with minimal supervision.
• Sound judgment, proactive thinking, and a solutions-oriented mindset.
• Strong commitment to institutional growth, discipline, and values.

Job Benefits

• Competitive salary and allowances aligned with institutional pay scale.
• Yearly performance appraisal and festival bonuses as per organizational policy.
• Professional development opportunities and a collaborative work environment.
• Inclusion in institutional events, leadership forums, and cross-functional initiatives.