Job Responsibilities

1. Project Implementation Support

• Assist the Project Coordinator in day-to-day execution of all training and development programs. 

• Ensure training batches are conducted as per approved schedule and project guidelines. 

• Follow up with trainers, trainees, and admin teams for smooth implementation. 

• Support in maintaining attendance, class schedules, and training logistics. 

2. Budget Monitoring & Financial Support (Core Focus Area)

• Assist in preparing and maintaining project budgets, cost sheets, and expenditure tracking. 

• Monitor daily project expenses and ensure alignment with approved budget limits. 

• Collect and verify vendor quotations, bills, and payment documents. 

• Maintain proper financial documentation for audit and donor compliance. 

• Support in cost control and highlight any budget deviation to the Project Coordinator immediately. 

3. Vendor & Procurement Support

• Communicate with vendors for procurement of training materials, logistics, and services. 

• Collect quotations and prepare comparative statements for approval. 

• Follow up on purchase orders, delivery timelines, and payment processing. 

• Maintain vendor database and procurement records. 

4. Reporting & Documentation

• Assist in preparing weekly, monthly, and project progress reports. 

• Maintain all project-related files (hard copy & soft copy). 

• Support documentation for NSDA, SDF, SICIP, RPL, and donor reporting requirements. 

• Ensure data accuracy in attendance, enrollment, and training outcomes.

5. Stakeholder Coordination

• Support communication between management, trainers, trainees, and external partners. 

• Assist in organizing meetings, workshops, and donor visits. 

• Follow up on instructions from the Project Coordinator and ensure timely execution. 

6. Trainee & Training Support

• Assist in trainee enrollment, selection, and onboarding processes. 

• Support maintaining discipline, attendance, and dropout control. 

• Help in addressing basic trainee issues and escalation to higher authority when required. 

7. Compliance & Quality Support

• Ensure adherence to project guidelines (NSDA, SDF, SICIP, RPL, BTEB, etc.). 

• Support quality monitoring of training sessions and feedback collection. 

• Assist in maintaining gender and inclusion targets (women, PWD, minority groups). 

8. Administrative & Operational Support

• Support daily office coordination and project logistics. 

• Maintain records of equipment, training materials, and inventory. 

• Assist in any special tasks assigned by the Project Coordinator or Management. 

Required Educational Qualifications

• Bachelor's degree in Business Administration (BBA)

Additional Qualifications

Education

• Bachelor’s degree in Business Administration, Development Studies, Management, Accounting, or related field. 

Experience

• 1–3 years experience in project support, admin, or training coordination (preferred). 

• Experience in NGO, training institute, or development projects will be an advantage. 

Required Skills

• Budgeting and Cost Control
• Documentations
• Ability to handle multiple tasks and work under pressure
• Good Communication Skill
• Attention to Detail
• MS Word ,MS Excel,MS Access,Powerpoint,Browsing
• Project management
• Coordination Skills
• Financial controlling

Job Benefits

• As per company Policy