Job Responsibilities

1. Human Resources Operations

• Monitor and maintain daily attendance records for all employees through approved systems.
• Track late attendance, early departures, absences, and leave records.
• Process employee leave applications in accordance with organizational policies.
• Follow up on unplanned absences and report irregularities to the relevant authority.
• Provide support in responding to employee HR-related inquiries.
• Assist in communicating HR notices, circulars, announcements, and policy updates.

2. Recruitment & Onboarding Support

• Assist in collecting, screening, and organizing CVs against approved manpower requirements.
• Coordinate interview schedules with departments and candidates.
• Prepare interview documentation and candidate records.
• Support onboarding activities, including orientation, documentation, and departmental coordination.
• Ensure proper collection and maintenance of employee joining documents.

3. Employee Records & Documentation

• Maintain and update employee files in both physical and digital formats.
• Ensure confidentiality, accuracy, and completeness of employee information.
• Assist in preparing HR-related letters and documents, including:
• Appointment Letters
• Internship Letters
• Confirmation Letters
• Leave Approvals
• Warning Notices
• Experience Certificates
• Other HR correspondence
• Maintain document archives and filing systems.

4. Payroll & Compliance Support

• Prepare attendance and leave summaries for payroll processing.
• Coordinate with the Accounts Department regarding attendance-related information.
• Assist in resolving salary and benefits-related queries.
• Ensure HR records and payroll-related documentation are accurate and submitted within deadlines.

5. Administrative Operations

• Ensure office readiness and smooth day-to-day operations.
• Monitor office facilities, utilities, internet connectivity, and equipment functionality.
• Coordinate office maintenance requirements and report issues promptly.
• Support workplace discipline, safety, and administrative compliance.
• Maintain a professional and productive office environment.

6. Office Support Staff Coordination

• Assist in supervising office support personnel and housekeeping activities.
• Monitor task completion and report operational issues to supervisors.
• Ensure cleanliness and maintenance standards are maintained throughout the workplace.

7. Inventory & Asset Management

• Maintain records of office stationery, supplies, and consumables.
• Monitor stock levels and report replenishment requirements.
• Assist in tracking organizational assets and equipment.
• Report damage, shortages, maintenance needs, or misuse of assets.

8. Training & Program Administration

• Support training programs, workshops, seminars, and institutional events.
• Ensure classrooms, training facilities, and resources are prepared before sessions.
• Coordinate participant logistics and administrative support.
• Maintain training records, attendance sheets, and documentation.

9. Vendor & Service Coordination

• Coordinate with service providers, suppliers, maintenance teams, and external vendor
• Follow up on service requests and ensure timely completion.
• Assist in maintaining vendor records and service documentation.
• Escalate unresolved issues to management when necessary.

10. Reporting & Operational Follow-Up

• Maintain daily activity records and operational logs.
• Track assigned tasks and pending actions.
• Ensure timely completion and follow-up of assigned responsibilities.
• Prepare operational reports and updates as required by management.

11. Institutional Representation

• Represent DIPTI professionally during internal and external communications.
• Uphold the values, culture, and professional image of DIPTI and Daffodil Group.
• Maintain professionalism, confidentiality, and ethical conduct in all organizational activities.

12. Additional Responsibilities

• Perform any other duties assigned by management in line with organizational priorities.
• Support special projects, institutional events, and strategic initiatives as required.

General Responsibilities

• Adhere to all organizational policies, procedures, and HR compliance requirements.
• Maintain confidentiality of employee and organizational information.
• Demonstrate professionalism, discipline, and accountability in all assigned duties.
• Contribute positively to the organizational culture and operational excellence of DIPTI.
• Support the strategic objectives of the HR & Admin Department and the institution as a whole.

Required Educational Qualifications

• Bachelor's degree in Business Administration (BBA)

Additional Qualifications

Education

• Bachelor's degree in Human Resource Management, Business Administration, Management, Public Administration, or a related discipline.
• Fresh graduates are encouraged to apply.
• Additional HR certifications will be considered an advantage.

Experience

• Prior internship, volunteer experience, or administrative support experience is preferred but not mandatory.
• Experience in educational institutions, training organizations, or service-oriented environments will be considered an advantage.

Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace Applications
• Basic HR Information Systems (HRIS) knowledge
• Documentation and Record Management
• Data Entry and Reporting
• Email and Office Communication Tools

Core Competencies

• Communication Skills
• Organizational Ability
• Time Management
• Attention to Detail
• Confidentiality and Integrity
• Teamwork and Collaboration
• Problem Solving
• Customer Service Orientation
• Accountability and Professionalism

Required Skills

• MS Office(Word, Excel, Power Point)
• Reporting
• Email & Office Communication
• Google Workspace applications
• Record & Document Management
• Business Communication Skills
• Data Entry
• Team work

Job Benefits

• As per company Policy