Eastern University is looking for a responsible, organized, and proactive Administrative Officer to support the overall administrative and operational activities of the Office of the Hostel Superintendents. The selected candidate will be responsible for coordinating hostel administration, monitoring daily

operations, maintaining student records, handling administrative matters, and ensuring a safe, disciplined, and supportive residential environment for students.

• Assist the Hostel Superintendents in managing the overall administrative and operational activities of university hostels.
• Oversee hostel admission, registration, room allocation, seat distribution, and student accommodation records.
• Monitor hostel attendance, student movement, and compliance with hostel rules and regulations.
• Maintain accurate records of hostel residents, room of occupancy, vacant seats, and student documentation.
• Coordinate with students, guardians, university departments, and relevant authorities regarding hostel-related matters.
• Handle student complaints, accommodation issues, and administrative queries professionally and efficiently.
• Support the implementation of hostel policies, rules, regulations, and disciplinary procedures.
• Monitor hostel facilities, cleanliness, maintenance, security, and other essential services.
• Coordinate with maintenance, housekeeping, security, and other support teams to ensure smooth hostel operations.
• Assist in organizing hostel meetings, student engagement activities, and other residential programs.
• Prepare official correspondence, notices, reports, meeting minutes, and administrative documents.
• Support hostel fee collection monitoring, payment records, and coordination with the Accounts & Finance Department.
• Prepare periodic reports on hostel occupancy, operational activities, student issues, and administrative performance.
• Perform other administrative responsibilities assigned by the Hostel Superintendents and university management.

Educational Requirements:

• Bachelor's degree in any discipline from a recognized university.
• A master's degree in any relevant discipline will be preferred.
• Candidates with academic backgrounds in Public Administration, Management, Business
• Administration, or Social Sciences will receive preference.

Experience & Skills:

• Minimum 3–5 years of relevant experience in administration, student affairs, hostel management, or institutional operations.
• Experience in a university, educational institution, residential facility, or similar organization will receive preference.
• Strong knowledge of administrative operations, record management, and office coordination.
• Good command of Microsoft Office applications, email communication, and administrative reporting.
• Excellent communication and interpersonal skills in both Bangla and English.
• Ability to handle student-related issues, complaints, and sensitive matters professionally.
• Strong organizational, coordination, and problem-solving abilities.
• Ability to work under pressure and manage multiple administrative responsibilities.

Key Competencies:

• Strong administrative and organizational capabilities.
• Excellent interpersonal and student handling skills.
• Professionalism, integrity, and accountability.
• Ability to maintain discipline and enforce institutional policies.
• Strong decision-making and problem-solving abilities.
• Proactive approach toward administrative efficiency and service delivery.
• Ability to work collaboratively with university management and relevant stakeholders.